Updated PBJ FAQ Document

Mary Madison, RN, RAC-CT, CDP
Clinical Consultant – Briggs Healthcare

An updated version (January 2020) of the General User, Registration and Submission FAQ is now available.  The 9-page FAQ includes information for new PBJ Users, answers to common data specification and submission questions as well as helpful links to find more detailed information.


Information for your PBJ software vendor:

“A revised version of the PBJ Data Specifications (Version 4.00.0) is available to Users. The new release of the Data Specifications reconciles changes to the file layout, fileSpecVersion 4.00.0. Census tags have been removed from the 4.00.0 version due to CMS no longer collecting Census data from PBJ as of April, 2018. No immediate changes are needed when using the current PBJ Submission File fileSpecVersions (2.00.0 and 2.00.3), however, Users are encouraged to begin using PBJ fileSpecVersion 4.00.0.  XML files submitted with versions other than 4.00.0 on or after June 2, 2020 will be rejected. Please note this does not apply to the PBJ Administration Submission File format. Users who use this file format for linking employees should continue to use fileSpecVersion 1.00.0.

The new 4.00.0 fileSpecVersion and PBJ Data Specifications can be located in the Downloads section at the bottom of this page.  For those that use the Excel template to generate XML files, a new template can be found in the Downloads section below.”


You might also want to bookmark the Staffing Data Submission Payroll Based Journal (PBJ) homepage for future reference.  On that page, you’ll find PBJ Policy & Technical Information as well as a What’s New section.